Made in Britain
Hospitality software for pubs, inns and hotels
Generate more.
Spend less.
Less time. Less cost. Live GP.
British software for British hospitality
Paper in. Lines out. A rise flagged — and the pint price that holds GP. Suppliers paid in one batch. Books coded for Xero. You run the pub. You know if the house is making money.
Goods-in is the flagship. Heating, paperwork, rooms, and the rest sit alongside — when they earn their place.
Live across the suite
1 / 7
The week in one place
Goods-in, the week pack, the heat, and the pay run — not five logins.
Start with the job that is hurting this month. Add the next module when you need it. Same picture of the week, whether you run one pub or a group.
The recode, gone
Goods-in reads the lines. You run the pub.
The week, submitted
Owner pack without chasing paper
Empty rooms off
Occupancy drives the heat
48-hour login
See the software running
Flagship · Goods-in
Invoices land. You click the questions. The month is paid. GP holds. You run the pub.
Invoices and statements in. Every line read — product, qty, cost, pub category, VAT. Questions you click once. A rise flagged. A cheaper buy flagged. The month paid in one batch. Xero updated. You stay on the floor.
No bookkeeper retyping deliveries. No waiting on an accountant to know if the pint is making money. A rise is flagged. A cheaper supplier is flagged. The till follows.
How Goods-in actually runs
- An email folder it sets up. Feed invoices into a folder it creates. Gmail, Outlook, Microsoft 365, or another inbox — it reads them from there.
- Upload. Upload an invoice when it arrives.
- The cloud folder you already use. Google Drive, Dropbox, OneDrive, Box, iCloud, or another store. We point it at the folder where invoices already land.
- Your inbox. It watches the mail folders you already have and extracts the invoices from there.
- Confidence in the prices you set — then those prices go to the till.
- GP percentages stay up to date even when you are busy.
- See, simply, whether you are making or losing money.
Dashboard
The Oak · week ending 16 Aug · bar + kitchen
Till follows GP · Xero ready once questions are answered
Live week
7 questions waiting
Answer them so new lines get a category, VAT, and a product
Step 1
Failed
2
Step 2
Questions
7
Step 3
Pricing
3
Step 4
Statements
1
Step 5
Xero
Ready
Invoices
24
This week
Questions
7
Need answering
Price alerts
3
Active
Products
186
Tracked
Statements
1
To reconcile
Failed
2
Need a look
Blocked
0
Cost clobber
GP below target
2Price increases
3Bitter 9g
Valley Drinks
Chips 4×2.5kg
Oak Farm
House white
Southern Wine
Incoming documents
Valley Drinks INV-1844
14:02 · 18 lines · Oak
Oak Farm delivery
13:40 · 31 lines · Oak
Southern Wine
11:18 · 9 lines · Crown
Dairy Direct
Yesterday · 7 lines · Oak
Inbox status
The dashboard you land on
Questions waiting, invoices to review, inbox status. The Oak — not your books.
The software running
Goods-in as it runs — then the rest of the week.
The dashboard you land on, a rise flagged, occupancy heating, the owner week pack. Click through the stages on the Goods-in page.
Dashboard
The Oak · week ending 16 Aug · bar + kitchen
Till follows GP · Xero ready once questions are answered
Live week
7 questions waiting
Answer them so new lines get a category, VAT, and a product
Step 1
Failed
2
Step 2
Questions
7
Step 3
Pricing
3
Step 4
Statements
1
Step 5
Xero
Ready
Invoices
24
This week
Questions
7
Need answering
Price alerts
3
Active
Products
186
Tracked
Statements
1
To reconcile
Failed
2
Need a look
Blocked
0
Cost clobber
GP below target
2Price increases
3Bitter 9g
Valley Drinks
Chips 4×2.5kg
Oak Farm
House white
Southern Wine
Incoming documents
Valley Drinks INV-1844
14:02 · 18 lines · Oak
Oak Farm delivery
13:40 · 31 lines · Oak
Southern Wine
11:18 · 9 lines · Crown
Dairy Direct
Yesterday · 7 lines · Oak
Inbox status
Price review · The Oak
Purchase alerts
3
Rises
11
Held
2
Till ready
Bitter 9g
Up vs last delivery · hold GP at 68%
House white
No change · history logged
Varlo
Rooms
The Oak · occupancy
4
Heat on
8
Heat off
1
Holds
- 3Occupied
Oak
14–16 Aug
- 5Vacant
Willow
No booking
- 7Arriving
Beech
Today → 18 Aug
- 8Frost
Yew
Checked out
- 2Hold
Ash
Staff hold
Varlo
Owner week
The Oak · week ending 9 Aug
Mon
✓
Tue
✓
Wed
✓
Thu
✓
Fri
✓
Sat
✓
Sun
·
Cash difference
Cards
£
Week status
Submitted
The money you are heating
Empty rooms should not be on full heat. That bill is colossal.
We engineer a connector from your PMS to the room thermostat. What you use does not matter. Upgrade the stats, or retrofit radiator valves if rooms are not zoned.
Example booking systems
Mews
eviivo
Cloudbeds
SiteMinder
Little Hotelier
Guestline
RoomRaccoon
Clock PMS+
Apaleo- Booking.com
- Airbnb
- Expedia
- Hotels.com
- +Yours — we will connect it
Example heating kit
- Hive
- tado°
- +Yours — we will connect it
Examples only — not official partnerships. We connect the PMS you already run and the kit in the house, including systems not listed. Or we upgrade the room stats, or retrofit radiator valves if the house is not zoned room by room.
- Stop heating vacant bedrooms like a sold night.
- Checkout goes to frost — not last night’s setpoint, forgotten until Monday.
- The breakfast room stays off when the house is empty.
Varlo
Rooms
The Oak · occupancy · Sat 16 Aug
6
In house
2
Arriving
3
Departing
8
Vacant
Oak
Guest in
Willow
Empty
Beech
Today
Yew
Frost next
Ash
Guest in
Elm
Empty
Occupancy, live
In house, arriving, vacant — cropped. Not the full house list.
How you buy
Modular. Monthly direct debit. Recurring.
Every product is a module, billed monthly by UK direct debit. Start with one — Goods-in, heating, payroll, or another — then add the next when you need it. Plans are recurring, with room as we keep improving the suite. When the whole system is improved, your site updates with it. You are not stuck on an old install.
Start with one module
Most operators begin with invoicing — prices, GP, and the till — or with the one job that is hurting this month.
Bolt on another
Heating, payroll, rooms, paperwork, scan filing, contractors — add them when you need them. Extra modules are cheaper the more of the suite you run.
Monthly direct debit
Plans are modular and recurring. Pay monthly by UK direct debit for what you use.
Improves over time
When we improve the whole system, your site updates with it. We can get you set up. It is cloud-based, so you are not stuck on an old install.
Who it is for
For people who run pubs — and the rest of hospitality.
Busy on the floor
You are tapping barrels, not sitting in accounts. Varlo gives you the answers — so you can set prices and run the house with confidence.
Want to look professional
GP, till prices, and a simple picture of whether you are making or losing money. You stay running the pub. The software does the analysis.
One site or a group
Independents, small chains, and larger groups. Same products. Same answers. British software for British hospitality.
- Pubs
- Hotels
- Restaurants
- B&Bs
- Inns
- Ice cream parlours
- Cafés
- Other hospitality
What you stop doing
The pile we take off the week
Most houses still run the week across a drawer, a camera roll, and a Sunday rewrite. This is the list we take off.
The Sunday rewrite
Cash sheets, card totals, and a pack rebuilt from memory.
A pile of PDFs
Invoices waiting for someone who codes them by hand.
A corridor conversation
The dripping tap that never makes the log.
Empty rooms on a timer
Guest heat on empty rooms, all year.
Scan0124.pdf
Phone snaps and printer pages with no name and no folder.
The payroll afternoon
Hours retyped, then a bank file built by hand.
Joined up, not five logins
The houses that make money can see the week.
Invoices, the till, the week pack, the rooms, and the heat should talk to each other. Pick the module you need today. Add the next when you need it.
Goods-in to the till
A rise on the delivery becomes the pint price that holds GP — not a note you mean to change later.
Open →
The diary to the heat
Occupancy from whatever PMS you already run — we engineer that feed to the room. Checkout goes to frost on its own.
Open →
The day to the owner
Cash and cards on the app. The week submitted. The same numbers ready for accounts.
Open →
Hours to a bank file
Timesheets in, approved in Xero, group payment out — the payroll afternoon becomes a send.
Open →
The suite
Add what the week still needs
Goods-in is the usual start. Heating is the energy save. The rest sit alongside — pay for one, add another. See how they feed each other on the modules page.
- 01See this product →
Flagship · The flagship
Invoices land. You click the questions. The month is paid. GP holds. You run the pub.
Goods-in
No bookkeeper retyping deliveries. No waiting on an accountant to know if the pint is making money. A rise is flagged. A cheaper supplier is flagged. The till follows.
- The recode, gone
- A rise, flagged
- One remittance pack
- 02See this product →
Ops & compliance
The manager fills the day. The week goes to the owner. The books are already waiting.
Daily paperwork system
It makes the week simple: no rewriting the pack, no chasing paper, and the numbers are already in shape for accounts.
- No Sunday rewrite
- Week to the owner
- Same numbers into accounts
- 03See this product →
Energy & rooms
Empty rooms should not be on full heat. That bill is colossal.
Hotel room heating by occupancy
Empty rooms on full heat are one of the largest bills a hotel or inn can cut. Occupancy-led heating is a save-money product first — the time it saves reception is the bonus.
- Empty rooms off
- Frost on checkout
- Breakfast follows the house
- 04See this product →
Filing & admin
Stop renaming Scan0124 and hunting for Tuesday’s delivery note.
Scan filing
Stops the hour lost every week renaming ‘Scan0124’ and hunting for last Tuesday’s delivery note.
- An hour back each week
- Named and filed
- Your cloud store
- 05See this product →
Works & pay
Saturday’s pay run is a list — not a reconstruction.
Contractors & contracts
Stops overpaying, underpaying, and the Saturday morning reconstruction of who did what.
- Saturday is a list
- Owed versus paid
- Day rate and fixed jobs
- 06See this product →
Rooms & maintenance
Wrong beds and forgotten drips cost more than a photo on the day.
Rooms & housekeeping
Fewer wrong beds, fewer ‘someone will mention it’ repairs, and a photo trail instead of a corridor conversation that gets forgotten.
- The bed setup on the card
- A photo on the job
- Management has the log
- 07See this product →
People & pay
The payroll afternoon becomes a check-and-send.
Staff payroll
The monthly payroll afternoon becomes a check-and-send. That is a huge time saver — and fewer wrong payments.
- Check and send
- Hours in once
- Into Xero
Savings and benefits
What the week gets back
Time back, cost down, GP you can trust — without a six-month programme.
Thousands a month in bookkeeping and analysis you stop paying for twice.
The week pack submitted — not rebuilt on Sunday.
Empty rooms off guest heat.
A price rise spotted before it hits the till.
Hours to a bank file without a retype.
Delivery notes named and filed — not Scan0124.
How it goes in
Stage by stage — not a six-month programme
The enterprise suites sell a long project and a project team. We walk the house, put the first module in, and you see it running. Then it is a monthly direct debit, and the next job waits until you need it.
01
On site or Zoom
Walk the house
The week as it actually runs — till, diary, paperwork, who does what. We say what to put in first.
You getA first module, not a shopping list.
02
A cloud login
Set up the first module
Goods-in is the usual start. We set it up around the house you already run.
You getThe software in your week, not a classroom.
03
A trial login
See it for 48 hours
Try it — or browse a system already running in a pub.
You getYou see it running before a monthly debit.
04
Recurring and modular
Go live on monthly direct debit
Pay monthly by UK direct debit for the modules you use. Extra modules are cheaper the more of the suite you run.
You getOne module live. The rest wait.
05
When you need it
Add the next job
Heating, paperwork, payroll, rooms, scans, contractors — the next pain, not the whole catalogue at once.
You getThe week gets lighter, one job at a time.
That is the implement path. Not a project team, and not six months before anyone logs in.
The choice
Spreadsheets, a locked suite, or Varlo
What most houses still run
Spreadsheets and inboxes
- The week lives in a drawer, a camera roll, and three WhatsApp threads.
- GP is last month’s guess.
- Empty rooms stay on heat because nobody walks the corridor.
Built for groups, priced like one
An enterprise hospitality suite
- Reservations, EPoS, rotas, and purchase-to-pay in one locked box.
- They match invoices. They do not put the new selling price on your till.
- Empty rooms and the pub week still sit outside the licence.
Operators who run pubs
Varlo
- Invoices in, lines coded, GP kept current, and the selling price through to the till.
- Occupancy heating, the week pack, payroll, and rooms — modular, monthly.
- We own pubs. We write for people who do the same.
About us
Hospitality operators who build for hospitality operators.
We own and run pubs. We build software for people who do the same — not a generic software house looking in from outside. We have always been in spreadsheets and programming — building the thing that actually works.
Varlo is a British business, supporting British hospitality. Pubs, hotels, restaurants, B&Bs — operators who are busy running the house. We build around the tools those businesses already use: Xero, VAT. The software can travel; the company is British, and so is who we built it for.
Goods-in is the flagship: invoices and statements in, every line read, a rise flagged, the pint price that holds GP, the month paid in one batch, coded for Xero. You run the pub. You know if the house is making money.
More about us →How we work
We can make anything you need in hospitality
The products on this site are what we already run. That list is not a limit. If you need something else for a pub, hotel, restaurant, or group, we can make it. The booking system, the till, the books — what you already use does not matter. We engineer the connector.
You can use the software yourself — some people prefer that. The better start, if you want it, is that we come to your pub or restaurant. We walk how you work, recommend what will make the house more efficient, then we work out the modules and connectors that do it — and we talk about what it costs.
The software is cloud-based. We can get you set up. After that it is a monthly direct debit, and when we improve the whole system, your site updates with it.
Meet on site
Walk the venue, see the week as it actually runs, then we recommend what to put in first.
Talk or Zoom
If a visit is a stretch, we do the same conversation on a call and show the products on screen.
Trial online
We send a 48-hour cloud login so you can see how it works. Pubs already on Varlo can show you a system that is already running.
Just sign up
Fill in the form. We will still talk before anything goes live.
We’ll set you up
See how the week runs
Plans are modular and recurring, billed monthly by UK direct debit. We can get you set up. Extra modules are discounted the more you use.
- We come to the pub or restaurant if you want the consultation
- Or a 48-hour cloud login if you prefer to click first
- Start with one module — invoicing is the usual start
- Monthly UK direct debit. Extra modules are cheaper the more you use
Find us by what you run