Ops & compliance
The manager fills the day. The week goes to the owner. The books are already waiting.
The manager on site fills daily paperwork on an app — cash in the till, card payments, and the rest of the day. At the end of the week it goes to the owner. Those entries are then ready to export straight into the accounting software.
Daily paperwork system
Cloud-based, around the daily pack you already run. We can get you set up.
No Sunday rewrite
The day goes in on site, on the app
Week to the owner
Submit. They see it. They approve.
Same numbers into accounts
Export without typing it all again
Cash and cards once
Counted on the floor — not reconstructed later
Staff and the flow
Till close, through Varlo, to the owner.
Cash and cards on the day. The week pack on a phone. The owner sees the same numbers the floor typed.
VarloTill close
Cash and cards, on site, on the day.
VarloThe week pack
Submitted on the app — not left in a drawer.
Lands here
Xero
- Xero
- Sage
- QuickBooks
- Wise
Accounts
Same numbers. No Sunday rewrite.
The week on the app
01
Till cash and cards
On site, on the day
02
Days build the week
Nothing waits in a drawer
03
Owner pack
Submit and approve
04
Into accounts
Same numbers, no retype
Example books
- Xero
- Sage
- QuickBooks
- Wise
Example tills
EPOS Now
Lightspeed- Square
Zettle- Stripe
A selection of examples — not a shortlist, and not official partnerships. We make a connector that fits the till and the books you already run — including names not listed.
No more of this
What comes off the week
It makes the week simple: no rewriting the pack, no chasing paper, and the numbers are already in shape for accounts.
Rewriting the pack on Sunday night
Chasing paper from the duty manager
A drawer of sheets the owner never sees
Retyping cash and cards into accounts
Savings and benefits
What daily paperwork gives back
It makes the week simple: no rewriting the pack, no chasing paper, and the numbers are already in shape for accounts.
No rewriting the pack on Sunday night.
Daily cash and cards go in once, on site, on the app.
The owner gets the week without chasing paper.
The same numbers export straight into accounts.
What it does
Manager app for the day. End-of-week submit to the owner. Export into the accounting software.
The flow
- 01
Manager fills the day
Cash in the till, card payments, and the rest of the close — on the phone, on site.
- 02
Days build the week
Each saved day sits in the pack. Nothing waits in a drawer.
- 03
End of week to the owner
Submit. The owner sees what was entered and approves.
- 04
Straight into accounts
The same entries are ready to export into the accounting software.
The software running
Dashboards, lists, alerts — cropped from the live kit
Anonymised as The Oak. Enough chrome to see it is real software. Not every screen, and not your data.
Varlo
Saturday
The Oak · daily
Cash in the till
£
Card payments
£
Cash difference
Balanced
Manager app
Till cash and cards on the day — not the full close-down form.
Till close · The Oak
Cash and cards
Notes
£
Coins
£
Cards
£
Float
£
Cash and cards
Notes, coins, cards, float — counted once on site.
Varlo
Owner week
The Oak · week ending 9 Aug
Mon
✓
Tue
✓
Wed
✓
Thu
✓
Fri
✓
Sat
✓
Sun
·
Cash difference
Cards
£
Week status
Submitted
Owner week view
Days in, week submitted, ready for accounts export.
End of week · The Oak
Submit to owner
6 days in · Sunday open
Manager finished the pack on the app
Owner
Review and approve
End of week
Manager finished the pack. Owner reviews and approves.
Accounts export
Same numbers as the week
| Day | Cash | Cards |
|---|---|---|
| Mon | £ | £ |
| Tue | £ | £ |
| Wed | £ | £ |
| Thu | £ | £ |
Into accounts
The same cash and card figures, ready to export.
Who it is for
Duty managers on site, and owners who want the week without chasing paper — one pub or a group.
Daily paperwork on an app
The manager on site enters cash in the till, card payments, and the rest of the close. Once, on the day, on a phone.
End-of-week submission to the owner
The week goes to the owner as a pack they can actually read and approve — not a pile of sheets.
Export straight into accounts
After the week is in, the same entries are ready for the accounting software. No second typing.
Built to be easy
Staff finish it because it is short. Owners see the week because it was submitted. Accounts get a file instead of a reconstruction.
How the saving works
Daily on the app. Week to the owner. Straight into accounts.
The manager fills the day on an app
Cash in the till, card payments, and the other daily figures go in on the phone or tablet while they are still on site. That is the whole point — it is not a spreadsheet waiting until Sunday night.
End of the week goes to the owner
When the week is done, submission goes to the owner. They see what was entered. They approve. Nothing sits in a drawer or an inbox waiting to be retyped.
Ready for the accounting software
Those entries are then ready to export straight into the accounts system. The daily pack and the books are the same numbers — which is why the week gets easier.
How it goes in
Stage by stage — not a six-month programme
The enterprise suites sell a long project and a project team. We walk the house, put the first module in, and you see it running. Then it is a monthly direct debit, and the next job waits until you need it.
01
On site or Zoom
Walk the house
The week as it actually runs — till, diary, paperwork, who does what. We say what to put in first.
You getA first module, not a shopping list.
02
A cloud login
Set up the first module
Daily paperwork is the start on this page. We set it up around the house you already run.
You getThe software in your week, not a classroom.
03
A trial login
See it for 48 hours
Try it — or browse a system already running in a pub.
You getYou see it running before a monthly debit.
04
Recurring and modular
Go live on monthly direct debit
Pay monthly by UK direct debit for the modules you use. Extra modules are cheaper the more of the suite you run.
You getOne module live. The rest wait.
05
When you need it
Add the next job
Heating, paperwork, payroll, rooms, scans, contractors — the next pain, not the whole catalogue at once.
You getThe week gets lighter, one job at a time.
That is the implement path. Not a project team, and not six months before anyone logs in.
Questions people ask
- Is this only for pubs?
- It started in pubs — till cash, cards, weekly owner pack — and the same daily-to-weekly-to-accounts flow works for restaurants, hotels, B&Bs, and other hospitality sites.
- Does the owner have to be on site?
- No. The manager fills the app on site. End-of-week submission goes to the owner wherever they are.
- Does it replace the accountant?
- No. It gets the week’s figures ready to export into the accounting software you already use.
- How does it save money as well as time?
- Incomplete paperwork hides waste. Cash differences and missed cards cost more than the minutes it takes to fill the app. The export stops a second, error-prone retype into accounts.
We’ll set you up
Start with daily paperwork
Plans are modular and recurring, billed monthly by UK direct debit. We can get you set up. Extra modules are discounted the more you use.
- Till cash and cards on the phone, on the day
- Days build the week — nothing waits in a drawer
- End-of-week submit to the owner
- The same entries ready for accounts