Rooms & maintenance
Wrong beds and forgotten drips cost more than a photo on the day.
Cleaners see bed configurations for each room, report maintenance, and take photos that go to management and stay on the log.
Rooms & housekeeping
Rooms, bed types, and who receives reports — in the cloud. We can get you set up.
The bed setup on the card
Cleaners see it before they walk in
A photo on the job
Faults logged from the room, not a napkin
Management has the log
Open, with trade, done
Not a WhatsApp pile
A board the duty manager can run
Staff and the flow
The desk, through Varlo, to the room.
The cleaner sees the bed card. A fault gets a photo. The mark sits on the job so it does not die in a corridor conversation.
- Varlo
The desk
Bed cards and who is in the house.
VarloThe room
Made to the card. A tap logged with a picture.
From the room
01
Open the room
The cleaner sees the bed card
02
Make it to the card
Super king, twins, cot
03
Report a fault
A tap, with a photo
04
It stays on the log
Open, with trade, done
Example booking systems
Mews
eviivo
Cloudbeds
SiteMinder
Little Hotelier
Guestline
RoomRaccoon
Clock PMS+
Apaleo- Booking.com
- Airbnb
- Expedia
- Hotels.com
- +Yours — we will connect it
A selection of examples — not a shortlist, and not official partnerships. We make a connector that fits the booking system you already run — including names not listed.
No more of this
What comes off the week
Fewer wrong beds, fewer ‘someone will mention it’ repairs, and a photo trail instead of a corridor conversation that gets forgotten.
Wrong beds and a remake
‘Someone will mention it’ repairs
The same dripping tap every month
A group chat instead of a log
Savings and benefits
What rooms gives back
Fewer wrong beds, fewer ‘someone will mention it’ repairs, and a photo trail instead of a corridor conversation that gets forgotten.
Fewer remakes because the cleaner sees the bed setup.
Faults photographed and logged — not mentioned in a corridor and forgotten.
The same dripping tap is not ‘new’ every month.
What it does
Cleaners see bed configurations. Report maintenance with a photo that goes to management and stays on the log.
The flow
- 01
Open the room
The cleaner sees what the bed should be.
- 02
Make it to the card
Super king, twins, z-bed, cot — not last week’s leftover.
- 03
Report a fault
A tap from the room, with a photo.
- 04
Management has the log
It stays on the job. Open, with trade, done.
The software running
Dashboards, lists, alerts — cropped from the live kit
Anonymised as The Oak. Enough chrome to see it is real software. Not every screen, and not your data.
Varlo
The Oak · today
Housekeeping
2
Needs action
1
With trade
4
Done
- Made
Room 4
Super king + z-bed
- Drip · photo logged
Room 7
Twin
- In progress
Room 2
Super king
House board
A few rooms and jobs — not the full property list.
Varlo
Report + photo
Room 7 · The Oak
Bed setup
Twin
Bathroom tap · logged to management
From the room
Bed setup, a photo report, sent to management.
Cleaner view
Bed configurations
- Room 3 OakSuper king
- Room 4Super king + z-bed
- Room 7Twin
- Room 8Super king + cot
Bed configurations
What the cleaner should make — before they walk in.
Maintenance log
Photos stay on the job
- Room 7 tapPhoto · open
- Room 2 lockWith trade
- Landing lightDone · 12 Aug
Maintenance log
Photos stay on the job. Open, with trade, done.
Who it is for
Hotels, inns, and B&Bs with a housekeeping team — and anyone who needs room faults reported with a photo, not a note on a napkin.
Bed configurations the cleaner can see
Super king, twins, z-bed, travel cot — the person making the room sees what it should be, not what last week’s guest left behind.
Report maintenance from the room
A tap from the cleaner or housekeeper logs the fault against the room. It does not wait until the end of the shift and a half-remembered description.
Photos to management, on the log
A photo goes with the report. Management sees it. It stays on the job, so the same dripping tap is not ‘new’ every month.
A board, not a WhatsApp pile
Open jobs, who has them, and what is done. Enough for the duty manager to run the day without scrolling a group chat.
How it goes in
Stage by stage — not a six-month programme
The enterprise suites sell a long project and a project team. We walk the house, put the first module in, and you see it running. Then it is a monthly direct debit, and the next job waits until you need it.
01
On site or Zoom
Walk the house
The week as it actually runs — till, diary, paperwork, who does what. We say what to put in first.
You getA first module, not a shopping list.
02
A cloud login
Set up the first module
Rooms is the start on this page. We set it up around the house you already run.
You getThe software in your week, not a classroom.
03
A trial login
See it for 48 hours
Try it — or browse a system already running in a pub.
You getYou see it running before a monthly debit.
04
Recurring and modular
Go live on monthly direct debit
Pay monthly by UK direct debit for the modules you use. Extra modules are cheaper the more of the suite you run.
You getOne module live. The rest wait.
05
When you need it
Add the next job
Heating, paperwork, payroll, rooms, scans, contractors — the next pain, not the whole catalogue at once.
You getThe week gets lighter, one job at a time.
That is the implement path. Not a project team, and not six months before anyone logs in.
Questions people ask
- Is this only for hotels?
- It is built around rooms: hotels, inns, and B&Bs. A pub with letting rooms can use the same cleaner view and maintenance log.
- Do cleaners need a login on a desktop?
- No. The useful bit is on a phone in the room — bed setup, report, photo, sent.
- How does it save money?
- Wrong bed setups mean complaints and remakes. Unlogged faults become expensive repairs. A photo on the day is cheaper than a guest review and a call-out later.
We’ll set you up
Start with rooms
Plans are modular and recurring, billed monthly by UK direct debit. We can get you set up. Extra modules are discounted the more you use.
- Bed configurations the cleaner can see
- Report a fault from the room, with a photo
- It stays on the job for management
- Open, with trade, done — on a board