Pricing
We price the modules you need, once we understand the week.
A wet-led pub, a rooms inn, and a restaurant with a small kitchen do not start in the same place. We recommend the modules that will save you time, then we agree a monthly cost for what you actually run.
You are welcome to try the software online. Many operators prefer a visit first: we come to the pub or restaurant, walk through how the week runs, recommend what will make the house more efficient, and agree the modules, connectors, and monthly direct debit.
Time, waste, cost
The saving is the week you get back.
Time you no longer spend on a Sunday rewrite is wages. Empty rooms no longer on guest heat is the energy bill. Invoices read once is the bookkeeper you are not paying twice.
Time back
Invoices coded, the week submitted, hours in a pay file, scans named. The floor stays on service. That time is wages you are not spending on admin — or evenings you get back.
Waste off the bill
Empty rooms off guest heat. Breakfast off when the house is empty. A price rise spotted before it hits the till. The saving is waste that stops.
One picture, not five logins
A house often pays for a till, a diary, a bookkeeper’s tool, and a heating guess. Modules that feed each other mean you are not buying the same week three times.
Start with one debit
Monthly UK direct debit for the module you use. Extra modules are cheaper the more of the suite you run. When we improve the system, your site updates with it.
What houses already spend
Typical costs in the market
Other software is useful. It is also often a locked box, a long term, or a tool that stops at the bookkeeper. These are the kinds of bills operators already know — from public list prices and the week as it actually runs. Not a quote for Varlo.
What groups are often quoted
A locked hospitality suite
Purchase-to-pay and stock platforms for hospitality are commonly sold per site, on a multi-year term, with an implementation programme. Public list prices for that class of product sit in the high hundreds of pounds a month per site — and more than a thousand once you add the fuller bundle. You pay for the box. Empty rooms and the pub week still sit outside it.
What a document tool often costs
Invoice capture that stops at accounts
Invoice-reading software that exports to the books is often a few hundred pounds a month once volume grows — some published plans start a little over a hundred for a modest pile. Useful. They still do not put the new selling price on your till, or drive the heat from the diary.
What the flagship is for
The bookkeeper, twice
Coding every supplier PDF by hand, then paying someone to analyse GP as well, is how a busy house leaks thousands a month. That is the invoicing job: lines read once, prices you can trust, the till following.
The energy bill
Empty rooms on guest heat
Heating vacant bedrooms like a sold night is one of the largest costs a rooms business can cut. Occupancy from the diary you already run — not a second heating ritual — is where that money stops leaving the building.
Time that is cost
The Sunday rewrite
A manager rebuilding cash, cards, and a pack from memory is hours you already pay for. Time saved is cost saved. The week pack on the phone is that afternoon back.
How Varlo is sold
Modular. Monthly direct debit. Recurring.
Every product is a module, billed monthly by UK direct debit. Start with one — invoicing, heating, payroll, or another — then add the next when you need it. Plans are recurring, with room as we keep improving the suite. When the whole system is improved, your site updates with it. You are not stuck on an old install.
Start with one module
Most operators begin with invoicing — prices, GP, and the till — or with the one job that is hurting this month.
Bolt on another
Heating, payroll, rooms, paperwork, scan filing, contractors — add them when you need them. Extra modules are cheaper the more of the suite you run.
Monthly direct debit
Plans are modular and recurring. Pay monthly by UK direct debit for what you use.
Improves over time
When we improve the whole system, your site updates with it. We can get you set up. It is cloud-based, so you are not stuck on an old install.
See how the modules feed each other on the modules page.
The consultation
Come and walk the house with us.
You can use the software yourself — some people prefer that. The better start, if you want it, is that we come to your pub or restaurant. We walk how you work, recommend what will make the house more efficient, then we work out the modules and connectors that do it — and we talk about what it costs. Varlo is built by people who run pubs. We will say what would make your business more efficient — then the software and the connectors that do it.
Prefer to click first? We send a 48-hour cloud login. We still talk before anything is billed.
Questions people ask
- How is pricing agreed?
- It depends on the site and the modules you run — one house or a group, rooms or no rooms, invoices already in a folder or still in a pile. We agree the monthly cost on a visit or a call, before anything goes live.
- Can we just use it without a visit?
- Yes. Some operators prefer a 48-hour cloud login and to click around themselves. We will still talk before a monthly debit starts. The visit is the better start if you want us to recommend what actually saves you time.
- Do we have to take every module?
- No. Modular means one job first. Add the next when it earns its place. We can also make a connector or a tool that is not on the list.
- How do you take payment?
- Monthly UK direct debit for the modules you use. Recurring, not a six-month implementation invoice before anyone logs in.
We’ll set you up
Book the visit — or try a login
We come to the pub or restaurant if you want us. Or you use the software yourself first. Either way, the monthly debit waits until we have talked.
- We come to the pub or restaurant if you want the consultation
- Or a 48-hour cloud login if you prefer to click first
- Start with one module — invoicing is the usual start
- Monthly UK direct debit. Extra modules are cheaper the more you use