Modular, not a locked box
Each module does one job. Together they feed the week.
You do not have to buy the lot. Start with the job that is hurting. When the next one earns its place, it plugs into what is already running — the invoice to the till, the diary to the heat, the day to the owner.
We are not here to list other people’s software. A locked hospitality suite is one shape of week, priced like a group project. Varlo is modular: use one piece, add the next, and we engineer the connectors around the kit you already have.
Invoicing
Starts here
The invoice
Through Varlo
Every line read
Lands here
GP, the till, and the books
A rise on the delivery becomes the selling price that holds margin. The same coded lines go to Xero or the bookkeeper. Nothing waits in a pile of PDFs.
Also feeds Daily paperwork · Scan filing
See invoicing →
Hotel heating
Starts here
The diary you already run
Through Varlo
Who is in, arriving, vacant
Lands here
The room thermostat
We engineer a connector from whatever PMS you use. Occupied rooms heat. Empty rooms go to frost. Breakfast follows the house.
Also feeds Rooms & housekeeping
See hotel heating →
Daily paperwork
Starts here
Till close
Through Varlo
Cash and cards on the day
Lands here
The owner pack and accounts
The week is built on site, not rewritten on Sunday. The same numbers are ready for the books.
Also feeds Invoicing · Staff payroll
See daily paperwork →
Staff payroll
Starts here
Hours on the floor
Through Varlo
Match and review
Lands here
Xero, then a bank file
Timesheets you already have. Approve the run. Paying the team is a send, not a dozen transfers.
Also feeds Daily paperwork
See staff payroll →
Rooms
Starts here
The desk
Through Varlo
The bed card
Lands here
The room and the fault log
Whoever is making the rooms sees the setup. A drip is a photo that stays on the log — not a corridor conversation.
Also feeds Hotel heating
See rooms →
Scan filing
Starts here
Phone or printer
Through Varlo
Named, not Scan0124
Lands here
The cloud folder you already open
Staff scan as usual. The file gets a name you can find next month. It lands in Google Drive, Dropbox, OneDrive, or whatever store you already open. Invoicing can read from the same folder.
Also feeds Invoicing
See scan filing →
Contractors
Starts here
The trade on site
Through Varlo
The job, with a photo
Lands here
Owed versus paid
Who did what, what you have paid, what is still open. No Saturday reconstruction.
See contractors →
How one feeds the next
The week, joined up
This is the picture we walk when we come to the house. Not every operator needs every box. The ones you run should talk to each other.
01
Deliveries in
Invoices are read. GP stays current. The till gets the price that holds margin.
02
Service
The floor is on the till. Rooms follow the diary. Heat follows occupancy.
03
Close
Cash and cards go in on the day. Hours are the hours that were worked.
04
The owner
The week pack, the pay file, and the books see the same numbers.
The catalogue
Seven modules. Start with one.
Pay for the job you need. Extra modules are cheaper the more of the suite you run. We can also make what is not listed.
- 01See this product →
Flagship · The flagship suite
Know your prices. Keep GP current. Stay profitable — without becoming a bookkeeper.
Invoice, cost control & accounts export
It saves thousands of pounds a month in bookkeeping and analysis. It gives you the answers so you can be confident — and profitable.
- Thousands a month
- Prices to the till
- Invoices read for you
- 02See this product →
Ops & compliance
The manager fills the day. The week goes to the owner. The books are already waiting.
Daily paperwork system
It makes the week simple: no rewriting the pack, no chasing paper, and the numbers are already in shape for accounts.
- No Sunday rewrite
- Week to the owner
- Same numbers into accounts
- 03See this product →
Energy & rooms
Empty rooms should not be on full heat. That bill is colossal.
Hotel room heating by occupancy
Empty rooms on full heat are one of the largest bills a hotel or inn can cut. Occupancy-led heating is a save-money product first — the time it saves reception is the bonus.
- Empty rooms off
- Frost on checkout
- Breakfast follows the house
- 04See this product →
Filing & admin
Stop renaming Scan0124 and hunting for Tuesday’s delivery note.
Scan filing
Stops the hour lost every week renaming ‘Scan0124’ and hunting for last Tuesday’s delivery note.
- An hour back each week
- Named and filed
- Your cloud store
- 05See this product →
Works & pay
Saturday’s pay run is a list — not a reconstruction.
Contractors & contracts
Stops overpaying, underpaying, and the Saturday morning reconstruction of who did what.
- Saturday is a list
- Owed versus paid
- Day rate and fixed jobs
- 06See this product →
Rooms & maintenance
Wrong beds and forgotten drips cost more than a photo on the day.
Rooms & housekeeping
Fewer wrong beds, fewer ‘someone will mention it’ repairs, and a photo trail instead of a corridor conversation that gets forgotten.
- The bed setup on the card
- A photo on the job
- Management has the log
- 07See this product →
People & pay
The payroll afternoon becomes a check-and-send.
Staff payroll
The monthly payroll afternoon becomes a check-and-send. That is a huge time saver — and fewer wrong payments.
- Check and send
- Hours in once
- Into Xero
The best start
We will come to the pub.
Some people prefer to click around a 48-hour login themselves. That is fine. If you want the consultation, we are happy to meet you in the house — pub, restaurant, inn, hotel — walk how you work, and recommend the software and connectors that make the week lighter.
You can use the software yourself — some people prefer that. The better start, if you want it, is that we come to your pub or restaurant. We walk how you work, recommend what will make the house more efficient, then we work out the modules and connectors that do it — and we talk about what it costs.
We’ll set you up
Walk the house, or try a login
We recommend on site. Or we send a 48-hour cloud login. Either way we talk before a monthly debit starts.
- We come to the pub or restaurant if you want the consultation
- Or a 48-hour cloud login if you prefer to click first
- Start with one module — invoicing is the usual start
- Monthly UK direct debit. Extra modules are cheaper the more you use