People & pay
The payroll afternoon becomes a check-and-send.
Staff payroll
Timesheets into Xero, then a bank file for group payment. Cloud-based — we can get you set up.
Works with
- Xero
Works with, reads from, or sits alongside — not official partnerships.
What you save
No retyping hours into payroll.
No building a group-payment file by hand.
Fewer wrong payments — the directory stays correct for next month.
What it does
Pull hours from the tools you already use, into Xero, approve, export a bank file for group payment.
The flow
- 01
Pull hours
Timesheets, spreadsheets, or the accounts tools you already have.
- 02
Match and review
Staff matched, hours checked.
- 03
Push to Xero
The same monthly rhythm — without the copy-paste.
- 04
Approve
Sign off the run.
- 05
Export the bank file
A bank file for group payment. Paying the team is a send.
The software running
Dashboards, lists, alerts — cropped from the live kit
Anonymised as The Oak. Enough chrome to see it is real software. Not every screen, and not your data.
Timesheets · The Oak
Review hours
| Name | Bar | Kitchen | Total |
|---|---|---|---|
| A. Patel | 18 | — | 18 |
| S. Jones | — | 22 | 22 |
| M. Chen | 12 | 6 | 18 |
Timesheet review
Hours matched and ready to push — venue names anonymised.
Xero
Hours pushed · awaiting approve
Into Xero
Matched, reviewed, pushed. Approve next.
Approved · August run
Bank file for group payment
Staff in file
12
Group total
£
Translated for group payment. Sort codes and names are not shown here.
Pay file
Approved run, bank file ready for group payment. Amounts redacted.
Directory
Who is in this run
- A. PatelBar · in
- S. JonesKitchen · in
- R. ColeLeft · excluded
Bank details stay in the system — not shown on this preview.
Who is in the run
In, out, left — bank details stay off this preview.
Who it is for
Pubs, hotels, restaurants, and groups that already run payroll in Xero — or are ready to stop building the pay run by hand.
Hours in from the tools you already use
Timesheets, spreadsheets, or the accounts system you already have. The point is to stop retyping hours into payroll.
Into Xero, then approval
Matched staff, reviewed hours, pushed to Xero, then approved. The same monthly rhythm — without the copy-paste.
Bank file for group payment
When the run is approved, a bank file is translated and exported for a group payment. Paying the team is a send, not a dozen separate transfers.
A directory that stays correct
Sort codes, account numbers, and who is in or out of the run — including corrections that come back — so the next month starts clean.
Questions people ask
- Do we have to move off Xero?
- No. This sits on top of Xero (or the accounts and timesheet tools you already use). It gets hours in, approved, and paid.
- How does the pay file work?
- After approval, the system produces a bank file for a group payment. You still pay through your bank — you just do not build the file by hand.
- Is this the same as contractor pay?
- No. This is staff payroll. Contractors and building works are a separate product.
Free trial
Start with payroll
Plans are modular and recurring, billed monthly by UK direct debit. We can get you set up. Extra modules are discounted the more you use. When we improve the whole system, your location updates with it.
Get started