People & pay
The payroll afternoon becomes a check-and-send.
Pull hours from the timesheets or accounts tools you already use, get them into Xero, approve the run, then export a bank file for group payment.
Staff payroll
Timesheets into Xero, then a bank file for group payment. Cloud-based — we can get you set up.
Check and send
The payroll afternoon, shortened
Hours in once
From the timesheets you already use
Into Xero
Matched, reviewed, approved
A bank file
Group payment — not a dozen transfers
Staff and the flow
Hours on the floor, through Varlo, to the pay file.
Timesheets you already have. A manager checks them. Xero gets the hours — not a retype.
VarloHours on the floor
Bar and kitchen, as the week ran.
- Varlo
Review
Match the names. Then approve the run.
Lands here
Xero
- Xero
- Sage
- QuickBooks
- Wise
Pay file
Hours pushed. Bank file after approve.
Hours to a send
01
Pull hours
Timesheets you already have
02
Match and review
Staff checked
03
Push to Xero
Then approve the run
04
Bank file out
Group payment, one send
Example books
- Xero
- Sage
- QuickBooks
- Wise
A selection of examples — not a shortlist, and not official partnerships. We make a connector that fits the books you already run — including names not listed.
No more of this
What comes off the week
The monthly payroll afternoon becomes a check-and-send. That is a huge time saver — and fewer wrong payments.
Retyping hours into payroll
Building a group-payment file by hand
Wrong sort codes next month
A directory that never stays correct
Savings and benefits
What payroll gives back
The monthly payroll afternoon becomes a check-and-send. That is a huge time saver — and fewer wrong payments.
No retyping hours into payroll.
No building a group-payment file by hand.
Fewer wrong payments — the directory stays correct for next month.
What it does
Pull hours from the tools you already use, into Xero, approve, export a bank file for group payment.
The flow
- 01
Pull hours
Timesheets, spreadsheets, or the accounts tools you already have.
- 02
Match and review
Staff matched, hours checked.
- 03
Push to Xero
The same monthly rhythm — without the copy-paste.
- 04
Approve
Sign off the run.
- 05
Export the bank file
A bank file for group payment. Paying the team is a send.
The software running
Dashboards, lists, alerts — cropped from the live kit
Anonymised as The Oak. Enough chrome to see it is real software. Not every screen, and not your data.
Varlo
Review hours
Timesheets · The Oak
| Name | Bar | Kitchen | Total |
|---|---|---|---|
| A. Patel | 18 | — | 18 |
| S. Jones | — | 22 | 22 |
| M. Chen | 12 | 6 | 18 |
Timesheet review
Hours matched and ready to push — venue names anonymised.
Varlo
Hours to Xero
The Oak · awaiting approve
Into Xero
Matched, reviewed, pushed. Approve next.
Varlo
Bank file
Approved · August run · The Oak
Staff in file
12
Group total
£
Translated for group payment. Sort codes and names are not shown here.
Pay file
Approved run, bank file ready for group payment. Amounts redacted.
Varlo
Who is in this run
Directory · The Oak
- A. PatelBar · in
- S. JonesKitchen · in
- R. ColeLeft · excluded
Bank details stay in the system — not shown on this preview.
Who is in the run
In, out, left — bank details stay off this preview.
Who it is for
Pubs, hotels, restaurants, and groups that already run payroll in Xero — or are ready to stop building the pay run by hand.
Hours in from the tools you already use
Timesheets, spreadsheets, or the accounts system you already have. The point is to stop retyping hours into payroll.
Into Xero, then approval
Matched staff, reviewed hours, pushed to Xero, then approved. The same monthly rhythm — without the copy-paste.
Bank file for group payment
When the run is approved, a bank file is translated and exported for a group payment. Paying the team is a send, not a dozen separate transfers.
A directory that stays correct
Sort codes, account numbers, and who is in or out of the run — including corrections that come back — so the next month starts clean.
How it goes in
Stage by stage — not a six-month programme
The enterprise suites sell a long project and a project team. We walk the house, put the first module in, and you see it running. Then it is a monthly direct debit, and the next job waits until you need it.
01
On site or Zoom
Walk the house
The week as it actually runs — till, diary, paperwork, who does what. We say what to put in first.
You getA first module, not a shopping list.
02
A cloud login
Set up the first module
Payroll is the start on this page. We set it up around the house you already run.
You getThe software in your week, not a classroom.
03
A trial login
See it for 48 hours
Try it — or browse a system already running in a pub.
You getYou see it running before a monthly debit.
04
Recurring and modular
Go live on monthly direct debit
Pay monthly by UK direct debit for the modules you use. Extra modules are cheaper the more of the suite you run.
You getOne module live. The rest wait.
05
When you need it
Add the next job
Heating, paperwork, payroll, rooms, scans, contractors — the next pain, not the whole catalogue at once.
You getThe week gets lighter, one job at a time.
That is the implement path. Not a project team, and not six months before anyone logs in.
Questions people ask
- Do we have to move off Xero?
- No. This sits on top of Xero (or the accounts and timesheet tools you already use). It gets hours in, approved, and paid.
- How does the pay file work?
- After approval, the system produces a bank file for a group payment. You still pay through your bank — you just do not build the file by hand.
- Is this the same as contractor pay?
- No. This is staff payroll. Contractors and building works are a separate product.
We’ll set you up
Start with payroll
Plans are modular and recurring, billed monthly by UK direct debit. We can get you set up. Extra modules are discounted the more you use.
- Pull hours from the tools you already use
- Match staff, review, push to Xero
- Approve the run
- Export a bank file for group payment