On the floor

The suite

Generate more. Spend less.

Less time. Less cost. Live GP.

Start with the job that is hurting this month. Add the next module when you need it. Same picture of the week, whether you run one pub or a group. Every product is a module, billed monthly by UK direct debit. Start with one — Goods-in, heating, payroll, or another — then add the next when you need it. Plans are recurring, with room as we keep improving the suite. When the whole system is improved, your site updates with it. You are not stuck on an old install. We can also make what is not listed — how we work.

Every line read
Price-rise alert
Cheaper supplier
Sell that holds GP
Remittance pack
Coded for Xero

The recode, gone
Goods-in reads the lines. You run the pub.
The week, submitted
Owner pack without chasing paper
Empty rooms off
Occupancy drives the heat
48-hour login
See the software running

Staff and the flow

The house does the work. Varlo joins it up.

Staff on service, a till that needs live GP, a manager with the week on a tablet. The mark sits between the people and the kit you already have.

Varlo
On service
The floor does not stop for a login.
Varlo
The till
Prices follow GP. Invoices do not wait in a pile.
Varlo
The week
Owner pack, hours, works — one picture.

A selection of examples — not a shortlist. We engineer a connector to the booking system, till, books, or heating kit you already run.

Example booking systems

Mews
eviivo
Cloudbeds
SiteMinder
Little Hotelier
Guestline
RoomRaccoon
Clock PMS+
Apaleo
Booking.com
Airbnb
Expedia
Hotels.com
ResDiary
OpenTable
Tripadvisor
+Yours — we will connect it

Example heating kit

Hive
tado°
+Yours — we will connect it

Example wholesalers

Booker
Adams
LWC
Matthew Clark
Bidfood
Brakes

Example books

Xero
Sage
QuickBooks
Wise

Example tills

EPOS Now
Lightspeed
Square
Zettle
Stripe

Example email

Gmail
Outlook
Yahoo Mail
Proton Mail
+Yours — we will connect it

Example files

Google Drive
Dropbox
Box
OneDrive
iCloud
Proton Drive
Nextcloud
+Yours — we will connect it

A selection of examples — not a shortlist, and not official partnerships. We make a connector that fits what you already run — including names not listed.

Goods-in, in the week

01
Paper in
Invoice or statement
02
You click
The odd question
03
Rise / cheaper
GP held
04
Pay the month
One remittance pack
05
Xero
Already coded

Numbered the way the week runs

Pick the job that is hurting

Each module is a sell on its own. Start with one. The rest wait until they earn their place.

The products, on the floor

What it looks like in the house

Varlo
Flagship · The flagship
Invoices land. You click the questions. The month is paid. GP holds. You run the pub.
Goods-in
No bookkeeper retyping deliveries. No waiting on an accountant to know if the pint is making money. A rise is flagged. A cheaper supplier is flagged. The till follows.
What comes off the week
- A folder of supplier PDFs
- The bookkeeper retyping every line
- Guessing the pint price after a rise
Example wholesalers
Booker
Adams
LWC
Matthew Clark
Bidfood
Brakes
Example books
Xero
Sage
QuickBooks
Wise
Example tills
EPOS Now
Lightspeed
Square
Zettle
Stripe
Example email
Gmail
Outlook
Yahoo Mail
Proton Mail
+Yours — we will connect it
Example files
Google Drive
Dropbox
Box
OneDrive
iCloud
Proton Drive
Nextcloud
+Yours — we will connect it
See goods-in
Varlo
Ops & compliance
The manager fills the day. The week goes to the owner. The books are already waiting.
Daily paperwork system
It makes the week simple: no rewriting the pack, no chasing paper, and the numbers are already in shape for accounts.
What comes off the week
- Rewriting the pack on Sunday night
- Chasing paper from the duty manager
- A drawer of sheets the owner never sees
Example books
Xero
Sage
QuickBooks
Wise
Example tills
EPOS Now
Lightspeed
Square
Zettle
Stripe
See daily paperwork
Varlo
Energy & rooms
Empty rooms should not be on full heat. That bill is colossal.
Hotel room heating by occupancy
Empty rooms on full heat are one of the largest bills a hotel or inn can cut. Occupancy-led heating is a save-money product first — the time it saves reception is the bonus.
What comes off the week
- Walking corridors with a thermostat
- Empty bedrooms left on a timer
- The breakfast room heating an empty house
Example booking systems
Mews
eviivo
Cloudbeds
SiteMinder
Little Hotelier
Guestline
RoomRaccoon
Clock PMS+
Apaleo
Booking.com
Airbnb
Expedia
Hotels.com
+Yours — we will connect it
Example heating kit
Hive
tado°
+Yours — we will connect it
See hotel heating
Varlo
Filing & admin
Stop renaming Scan0124 and hunting for Tuesday’s delivery note.
Scan filing
Stops the hour lost every week renaming ‘Scan0124’ and hunting for last Tuesday’s delivery note.
What comes off the week
- Scan0124.pdf on someone’s camera roll
- Hunting for Tuesday’s delivery note
- A printer tray that never gets filed
Example files
Google Drive
Dropbox
Box
OneDrive
iCloud
Proton Drive
Nextcloud
+Yours — we will connect it
See scan filing
Varlo
Works & pay
Saturday’s pay run is a list — not a reconstruction.
Contractors & contracts
Stops overpaying, underpaying, and the Saturday morning reconstruction of who did what.
What comes off the week
- A stack of texts about who did what
- Forgotten advances
- Paying the same job twice
See contractors
Varlo
Rooms & maintenance
Wrong beds and forgotten drips cost more than a photo on the day.
Rooms & housekeeping
Fewer wrong beds, fewer ‘someone will mention it’ repairs, and a photo trail instead of a corridor conversation that gets forgotten.
What comes off the week
- Wrong beds and a remake
- ‘Someone will mention it’ repairs
- The same dripping tap every month
Example booking systems
Mews
eviivo
Cloudbeds
SiteMinder
Little Hotelier
Guestline
RoomRaccoon
Clock PMS+
Apaleo
Booking.com
Airbnb
Expedia
Hotels.com
+Yours — we will connect it
See rooms
Varlo
People & pay
The payroll afternoon becomes a check-and-send.
Staff payroll
The monthly payroll afternoon becomes a check-and-send. That is a huge time saver — and fewer wrong payments.
What comes off the week
- Retyping hours into payroll
- Building a group-payment file by hand
- Wrong sort codes next month
Example books
Xero
Sage
QuickBooks
Wise
See payroll
Something else
We can make anything you need in hospitality — not only what is on this list. Get started or book a visit.

Looking for a particular type of venue? See pubs, hotels, restaurants, or B&Bs. Varlo is built for operators at any scale.

Savings and benefits

What the week gets back

Start with one module. The rest wait until they earn their place.

Thousands a month in bookkeeping and analysis you stop paying for twice.
The week pack submitted — not rebuilt on Sunday.
Empty rooms off guest heat.
A price rise spotted before it hits the till.
Hours to a bank file without a retype.
Delivery notes named and filed — not Scan0124.

How it goes in

Stage by stage — not a six-month programme

The enterprise suites sell a long project and a project team. We walk the house, put the first module in, and you see it running. Then it is a monthly direct debit, and the next job waits until you need it.

01
On site or Zoom
Walk the house
The week as it actually runs — till, diary, paperwork, who does what. We say what to put in first.
You getA first module, not a shopping list.
02
A cloud login
Set up the first module
Goods-in is the usual start. We set it up around the house you already run.
You getThe software in your week, not a classroom.
03
A trial login
See it for 48 hours
Try it — or browse a system already running in a pub.
You getYou see it running before a monthly debit.
04
Recurring and modular
Go live on monthly direct debit
Pay monthly by UK direct debit for the modules you use. Extra modules are cheaper the more of the suite you run.
You getOne module live. The rest wait.
05
When you need it
Add the next job
Heating, paperwork, payroll, rooms, scans, contractors — the next pain, not the whole catalogue at once.
You getThe week gets lighter, one job at a time.

That is the implement path. Not a project team, and not six months before anyone logs in.

The choice

Spreadsheets, a locked suite, or Varlo

What most houses still run

Spreadsheets and inboxes

The week lives in a drawer, a camera roll, and three WhatsApp threads.
GP is last month’s guess.
Empty rooms stay on heat because nobody walks the corridor.

Built for groups, priced like one

An enterprise hospitality suite

Reservations, EPoS, rotas, and purchase-to-pay in one locked box.
They match invoices. They do not put the new selling price on your till.
Empty rooms and the pub week still sit outside the licence.

Operators who run pubs

Varlo

Invoices in, lines coded, GP kept current, and the selling price through to the till.
Occupancy heating, the week pack, payroll, and rooms — modular, monthly.
We own pubs. We write for people who do the same.

We’ll set you up

See how the week runs

Plans are modular and recurring, billed monthly by UK direct debit. We can get you set up. Extra modules are discounted the more you use.

We come to the pub or restaurant if you want the consultation
Or a 48-hour cloud login if you prefer to click first
Start with one module — invoicing is the usual start
Monthly UK direct debit. Extra modules are cheaper the more you use

Book a site visit or Zoom Get started Pricing

Generate more. Spend less.

The house does the work. Varlo joins it up.

Pick the job that is hurting

Invoices land. You click the questions. The month is paid. GP holds. You run the pub.

The manager fills the day. The week goes to the owner. The books are already waiting.

Empty rooms should not be on full heat. That bill is colossal.

Stop renaming Scan0124 and hunting for Tuesday’s delivery note.

Saturday’s pay run is a list — not a reconstruction.

Wrong beds and forgotten drips cost more than a photo on the day.

The payroll afternoon becomes a check-and-send.